From the first brief to the last invoice.

AI Project Planner

Open a new project. Dictate the brief or drop in photos of the site — Faktuur sends both to Claude and gets back a structured plan: tasks with labour subtasks, a bill of materials, a working-day schedule and a sensible payment-milestone split.

Subtasks come back linked to your service catalogue: each labour line shows "× qty unit @ Rrate" and Faktuur computes the price as rate × quantity — no AI-hallucinated numbers, your catalogue rates are the source of truth. Materials are listed separately as a bill of materials.

Tweak anything: change a quantity, adjust a duration, add or remove subtasks, set a start date. The totals re-compute live and the schedule re-sequences automatically.

Customer-facing Proposals

Click Send proposal. Your customer gets an email with a slick multi-page PDF (cover, contents, brief, tasks, materials, timeline, pricing summary, payment schedule) and a link to a public web page at /proposal/<token> where they can Accept or Decline.

No login, no app, no PDF reader required. The schedule shows real date ranges based on your start date; the timeline reads top to bottom with accent dots so customers know what's happening when.

Once the customer accepts, you get a banner on the project page and the Generate quote button becomes the next step. Proposals are optional — you can skip straight to a quote any time.

Quotes from projects

Generate Quote turns every priced subtask and material into a line on a formal Quote, with totals matching the proposal's pricing summary. The Quote has its own public token URL (the customer can accept or decline there too). Customer details snapshot onto the Quote so later edits to your customer record don't change what was sent.

Tax-ready invoices

Convert the Quote into an Invoice. Faktuur assigns the sequential INV-NNNNN number, applies VAT (15% by default if you're registered), and renders a clean four-column PDF (Description / Qty / Unit Price / Total) with your logo, registration number and banking details.

The Invoice email carries a Paystack pay-link — your customer pays you in ZAR straight into your bank account (the funds settle to your Paystack account, not Faktuur's).

Paid via Paystack

When the customer pays, Paystack notifies Faktuur via webhook and the Invoice flips to Paid instantly. Your dashboard shows the 30-day revenue chart updating in real time, and you can pick up the next project right where you left off.